• 1.Selecting a Course
    Before being allowed to work with the teacher applications, you are prompted to specify which course you wish to enter. You are offered the ones that you teach in the current term and those that are accessible to all the teachers of the faculty (e.g. common projects, theses, etc.). Provided you are an owner of the s_vyuka right, you are also offered the choice of all the courses taught by your department.
    Before selecting a course, please make sure you have chosen the right term and faculty. The information about these can always be found at the top of the page.

    Selecting Several Courses at a Time
    In some applications, you are allowed to select several courses at a time (using the checkboxes placed next to their names). Provided you select more than course, all the operations you perform will be done with all the students enrolled in all the selected courses.

    Selecting Another Course
    If you wish to select another course, or another batch of courses, click on 'select another' situated right beside the name of the currently selected course. This reference can be found on every page of Teacher's Notebook. When switching between the individual applications making up the Notebook, you will be working with the same course (batch of courses) until you select another one.
    Every Teacher's Notebook page contains a panel showing you the currently selected courses. There is also the Applications link, which you can use to display a menu with links to individual Teacher's Notebook applications. These links enable you to switch between the applications without having to go back to the main page.

    [1] use to select another course(s)
    [2] use to change filters applied to the current selection or to add another course to it
    [3] information about current selection and update link
    [4] list of the most frequently used applications
    [5] link to application list
    [6] direct link to the application

    To resume working with the selection of students enrolled in a course/seminar group, please click on the arrow situated next to the name of the course/seminar group.

    [1] use to select students enrolled in a course
  • 2.I am teaching a course which is registered in IS under several codes. Can I work with all of its instances at the same time?
    Yes, you can. To be able to do so, you should add its individual instances to your selection. This subsequently allows you to perform some operations such as posting examination dates, entering students' grades, working with statistical data, etc. for all of the selected ones at the same time.

    [1] list of selected courses
    [2] filters selected for joined lists of students
    [3] shortcuts to syllabi and study material sections of the course(s)

    After you have added the individual instances of the course to your selection, the Information System will also display links to lists of students, syllabi, study materials and notebook sections for the individual codes the way which makes them easy to access.

    [1] lists of students and syllabi for the individual instances

  • 3.How can I filter out the students that I want to work with?
    The students enrolled in the course selected can be filtered out so that you can only work with the list compiled from those that meet the selection criterion (criteria) you have specified. Using the appropriate filter, you can, for instance, extract the students enrolled in a specific seminar group, those with reservations made for a specific examination date, those who are repeating the course, etc.

    After selecting several filters at the same time, you can also specify logical operators you want these to be used with. This way, you can include in the selection either the people meeting all the criteria (AND) or those meeting at least one of them (OR). The operator selected by default is AND, i.e. the people meeting all the criteria get selected.

    The filters can be combined. Provided you check more than of them, it is only the students meeting all the selection criteria that will be selected. Therefore, for instance, if you check 'repeating the course as a result of failing to complete it' and, at the same time, 'who have failed to complete the course', you will be provided with the list of students whose studies are likely to be terminated for failure to meet the study requirements.

    To use a filter(s), select a course, use one (or more) of the checkboxes below the course list and then click on one of the Apply filter buttons.

    To change a filter, click on 'change filter' situated next to the name of the course at the top of the page. Another way of changing it is by proceeding the same way as you would if you wanted to select another course, i.e. use 'select another' placed next to the name of the course at the top of the page. After clicking on it, you will be taken to the page listing the other courses and filters.

    NB: The information about the active filters can be found on every page of Teacher's Notebook.

    [1] currently selected filters and a link to the application allowing you to change these

    Note: If you try to make a change in your selection of students in Teacher's Notebook by, for instance, moving a student from one seminar group to another, the change will not take effect automatically. To update your selection with the change, click on 'update' situated in the Teacher's Notebook panel.

    Provided you wish to work with a specific seminar group, you do not need to select it using a filter. All your seminar groups are listed under your courses on the main page of Teacher's Notebook - an option enabling you to work with your groups effectively.

    Filters to Choose from:

    extend the list to registered students, i.e. those whose enrollment has not been confirmed yet
    Sometimes, you might wish to work with the list of students who have not enrolled in your course yet, but who plan to. This filter adds to the list of students you will be working with also the ones who have only registered for your course.

    extend the list to include the students who have interrupted or completed their studies
    This option adds to the list the students who have interrupted or completed their studies.

    seminar groups - students
    of my seminar groups
    This limits the list of students to only the ones enrolled in your seminar groups.
    of the seminar groups to be selected
    If you check this option, you will be prompted to choose the seminar group(s) whose students you want to put on the list. Please proceed the following way: Check the option, click on the Apply filter button, check the seminar group(s) whose students you wish to have included on the list, and click on 'Select'.
    not enrolled in any seminar group
    This filter only selects the students who have not enrolled in any seminar group yet.

    examination dates - students
    selected by examination dates
    If you check this option, you will be prompted to select an examination date(s). It is only the students who have reserved a slot on the examination date(s) you select that will be put on the list. Please proceed the following way: Check the option, click on the Apply filter button, check the appropriate examination date(s), and click on 'Select'.
    If no examination date has been posted under the course yet, there will be no list displayed after the application of the filter.
    with no reservation for a slot on any examination date
    This option selects the students who have not reserved any slot on any examination date.

    evaluation - students
    with no evaluation recorded
    If this option is checked, it is only the students with absolutely no evaluation recorded that are put on the list.
    with no evaluation and with the '-' mark recorded
    It is only the students with no grade (evaluation) and those with the '-' mark (absent) recorded that are put on the list.
    with a fail grade, the '-' mark, or no evaluation recorded
    This compiles the list from only those students who have gained no grade up to now, those with a grade not completing the course(s), or "-".
    who have failed to complete the course
    It is only those of the students enrolled in the selected course(s) who have gained a grade not completing the course(s) that are put on the list. The students with the 'absent' mark ("-") are not included.
    with the '-' mark recorded
    If this option is checked, it is only the students whose last evaluation record is that of "-" (meaning 'absent') that are put on the list.
    those who have completed the course
    This only puts on the list the students who have gained a grade completing the course(s). This filter can only applied to the currently selected term (not the past ones).
    It is always the last grade (evaluation) entered that determines whether the student has completed the course or not.
    with evaluation recorded
    This only compiles the list from the students with some evaluation information recorded including the 'absent' mark.
    with a certain grade (result)
    If you check this option, you will be taken to the page listing all the grades (types of evaluation) used. Please select one or more of the types offered.

    number of re-sits (based on the evaluation already entered) - students
    with fewer than two re-sit grades recorded
    If this option is selected, it is only the students who have taken no or only one re-sit that are put on the list.
    with two re-sit grades recorded
    This filter only selects the students who have taken two re-sits.
    with more than two re-sit grades recorded
    If this option is checked, it is only those who have taken more than two re-sits that are put on the list.

    enrollment - students
    repeating the course as a result of failing to complete it
    This compiles the list from the students who have already been enrolled in the course(s) under the same programme of studies before, but have not completed it and thus had do re-enroll in it.
    those who, despite fulfilling requirements of the course before, enrolled in it again
    This filter only selects the students who have re-enrolled in the course(s) despite having completed it (them) under the same programme of studies before.
    those who, despite fulfilling requirements of the course before, enrolled in it again and those who enrolled in it as a result of failing it
    If this option is checked, the list is compiled from the students who have re-enrolled in the course(s) under the same programme of studies for whatever reason.
    enrolled in the course for the first time
    This only selects the students who have enrolled in the course(s) for the first time.
    who did not have the course recognized
    This puts all the students who have not had the course recognized on the list.
    selected by completion type
    If this option is checked, the application takes you to the page where you are prompted to specify a type(s) of completion. Subsequently, it is only the students who, when enrolling in the course(s), chose the specified type(s) that are put on the list.
    selected by enrollment in some other course
    This option allows you to select the students who enrolled in another course, which you are to specify using its code, in a certain term (also to be specified). The application for entering the course code is case-insensitive. If no code is provided, the filter is not applied.
    Provided you select 'any term', the list is compiled from the students who have enrolled in the specified course in any of the offered terms. The students are put on the list regardless of the programme of studies under which they have enrolled in the course.
    who completed another course
    This allows you to put on the list the students who have completed a course(s) you select using the page displayed in the next step. Provided you choose more than one course, it is possible to specify whether it is the completion of one or all of these that you want to use as a selection criterion.
    who have not enrolled in the course, but only registered for it (use in combination with the extend the list to registered students option)
    This option compiles the list from the students who have only registered for (but not enrolled in) the course. To be used effectively, the option must be combined with that of extend the list to registered students.
    Please bear in mind that the information related to students' enrollment and registration records is updated once a day (at midnight). Therefore, the list compiled is always of limited validity.

    type of studies - students
    selected by type of studies
    The types of studies to select from are as follows: B - Bachelor's degree programme, M - Master's degree programme, N - Master's degree programme (following the Bachelor's one), D - doctoral degree programme, R - advanced ('rigorózní'), C - lifelong. Checking one (or more) of the programmes and clicking on 'Select' will only put on the list the students enrolled in the selected programme(s).
    selected by study mode
    The study modes to choose from are: full-time, distance, combined, and lifelong.
    of the fields of study to be selected
    If you check this option, you will be taken to the page allowing you to specify one or more fields of study the students of which you wish to have included on the list. To apply the filter, check the option, click on the Apply filter button, specify the field(s), and click on 'Select'.
    of the specializations to be selected
    This option allows you to select the students enrolled in certain specializations. To enable the filter, please proceed the following way: Check the option, click on the Apply filter button, check the specialization(s), and click on 'Select'.
    selected by the term currently enrolled in
    This filter allows you select the students currently enrolled in a certain term of their studies. The numbers you are offered to choose from represent the numbers of terms the students of the selected course(s) have enrolled in up to now. The numbers reflect the status quo, not the situation at the time the course was/will be offered. It is only the students presently enrolled in the current term that the filter is applied to while the others (i.e. those who have interrupted or completed their studies) are ignored. Since a student may be enrolled in several programmes of studies started in different terms, he/she may be listed under more than one number.
    selected by the stage, year or block currently enrolled in
    This filter allows you extract the students who have reached a certain stage, year, etc. of their studies. The delineation of the periods, however, is faculty-dependent. The rules mentioned in the previous section apply to this filter as well.
    selected by study group
    Some faculties divide their students into the so-called study groups, in which the students stay until they complete (or interrupt) their studies. This filter allows you to select only the students of the specified study group(s).
    After checking the option, you will be taken to the page enabling you to specify one or more study groups the students of which (applies to the ones enrolled in the selected course(s)) you wish to have included on the list.

    lists of students - students
    enrolled in the topics of course Packages of Topics to be selected
    This option compiles the list from the students enrolled in a certain topic listed under a course package (of topics). As its name suggests, the course package is the one that is dedicated to a course whose seminars students attend, not a package which is used for posting topics of theses. To enable the filter, please proceed the following way: Check the option, click on the Apply filter button, check the topic(s), and click on 'Select'.
    enrolled in the topics of faculty Packages of Topics to be selected
    This option compiles the list from the students enrolled in a certain topic listed under a faculty package (of topics), e.g. the one used for posting topics of theses. To enable the filter, please proceed the following way: Check the option, click on the Apply filter button, check the topic(s), and click on 'Select'.
    other - students
    selected by their attendance
    After checking this option and enabling it by clicking on the Apply filter button, you are prompted to specify whether you want to work with the students who have fulfilled attendance requirements according to all the attendance notebooks, those who have not fulfilled attendance requirements according to at least one of the attendance notebooks (in this situation, all the attendance notebooks must have been evaluated) or the ones whose attendance records have not been evaluated yet (this applies to the students with attendance records in at least one attendance notebook which has not been processed (evaluated) yet).
    selected by their score recorded in a notebook
    This option allows you to extract the students with certain scores (recorded in a notebook). After checking this filter and applying it, you will be taken to the page enabling you to select the required notebook and specify the score to be used for the filtering.
    selected by the text recorded in a notebook
    Using the option, you can compile the list from only those students whose notebook record contains a certain expression. The expression may only consist of letters, digits, asterisk (*), the at sign (@), and underscore (_). The option also allows you to extract the students whose notebook record does NOT contain the expression specified, in which case you should put an exclamation mark (!) in front of the expression. To enable the filter, please proceed the following way: Check the option, click on the Apply filter button, enter the expression, and click on 'Select'.
    with filled Homework Vault
    After checking this option and enabling it by clicking on the Apply filter button, you are prompted to specify the Homework Vault section this concerns.
    selected alphabetically
    After selecting this filter, you will be taken to the page allowing you to choose the initial letter(s) of the names of those students that you want to have included on the list.
    female students
    This only filters out female students.
    male students
    This only puts male students on the list.
    selected individually
    This option allows you to fully customize the list by manually selecting the individual students that you want to have included on it. To perform the operation, check this filter, click on 'Apply filter', check the students you want to put on the list, and click on 'Select'.
    selected by the position(s) they occupy on the alphabetically-ordered list (e.g. the first 100 students)
    After checking this option and clicking on 'Apply filter', you will be taken to the page allowing you to specify the range of students that you want to have included on the list. This range is extracted from an alphabetically-ordered list of all the students enrolled in the selected course(s), where they have been numbered (starting from 1). Please use numbers to specify the starting and ending positions for the extraction.
    excused on a specific date
    This option only compiles the list from the students excused on a certain date.
    Czech citizenship (OP VK)
    This filter is usually used for the purpose of OP VK.
    my doctoral students
    This filters out your doctoral students.
    students I supervise
    This limits your selection to the students you supervise.
  • 4.Can I return to my previous selections?
    Yes, you can. All your previous selections can be found at the top of the Teacher's Notebook page under the Selections used before link. Each of the previous selections offers you two options: You can either use the selection, in which case the previously compiled and saved list of students will be used, or you can update it and subsequently use its updated version.

    Example:
    In the past, you filtered out students who had no grade recorded in IS. Now you would like to use this selection again. However, some of the students may have been granted their grades in the meantime, so the old selection is no longer up to date. Once you click on 'Update the students in the selection and use it', your selection will be updated.

    [1] links to previous selections

  • 5.What are the advanced selections good for?
    This application has been designed for advanced users. Provided you would like to use it, but you are not sure how, please email us at istech(zavináč/atsign)fi(tečka/dot)muni(tečka/dot)cz and we will provide you with all the necessary assistance.

    You might want to use this application in the situations where you need to filter out students meeting either only one of the selected criteria or their combination. To use the advanced selection options, choose a course (courses) whose students you wisht to work with, click on 'change filter' and then on 'Advanced selections'. Provided you want to use your current selection and, for instance, apply a specific combination of criteria to it, check the option of including the previously selected students in the new selection and choose one of the logical operators (AND, OR, MINUS). This way you can also string multiple selection criteria.
    If you do not check the option of including the previously selected students in the new selection, the menu offering you the choice of operators will disappear and no additional selection criteria will be applied.

    [1] advanced selection options

    You can also apply combinations of filters to a group of students gradually. To do so, check the option of including the previously selected students in the new selection and then keep on adding other selection criteria using the AND operator.

    [1] example of gradual filter application


Provided you have failed to find the information you were searching for, you can contact us at vsteis(zavináč/atsign)fi(tečka/dot)muni(tečka/dot)cz.