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Internship offer at EPHEC University College - International Office
BRUSSELS, BELGIUM - FALL SEMESTER 2019-2020
Employer: HAUTE ECOLE EPHEC - Ecole Pratique des Hautes Etudes Commerciales
Erasmus+ code : B BRUXEL 82 - International Office
Avenue Konrad Adenauer 3 – 1200 BRUSSELS - BELGIUM
Presentation: EPHEC counts +/- 4200 full-time students and 150 staff members and offers 8
FULL-TIME PROFESSIONAL BACHELOR DEGREES (Business, IT and Technology),
operating on 2 campuses in Brussels and 1 in Louvain-la-Neuve (30 km south).
The intern will be working within the International Office on our BRUSSELS
campus (Woluwé-Saint-Lambert – Brussels District 1200).
Website: http://www.ephec.be/international/erasmus
Contact persons: Mr SIMONIS Frédéric, International Relations Officer
international@ephec.be
Mr GREGOIRE Jean-Michel, Institutional Erasmus Coordinator
Jm.gregoire@ephec.be
The EPHEC International Relations Office’s mission is to promote, manage and develop the
international dimension of our institution.
The academic year 2019-2020 will again bring its load of challenges, such as developing a new
“corporate image”, reaching new mobility objectives, updating IT tools & databases as well as
intranet & internet sites, managing a large group of incoming & outgoing students etc 
Period of the internships: Monday 2nd September 2019 – Friday 20th
December 2019.
Slightly diverging dates can be discussed if appropriate
Working hours: Regular office hours : Approx. 7 h 15 min / day
From 8.30 AM to 4.30 PM with a lunchtime break / 5 days a week
Occasional weekend or evening missions connected with special activities
Job Description: The internship will take place in the International Office at our Brussels
Woluwé campus. It will consist of different missions related to our
international activities. The main tasks will include:
 assisting in the administrative management of student and staff exchange
(incoming, outgoing)
 working on international relations information material, producing
information material, e.g. updating the website and intranet platforms
 correspondence with international partners
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 assisting with the organisation of events such as guest students welcome
and orientation days, study fairs, Erasmus activities and EPHEC
international project weeks.
 filing students mobility documents
 other administrative tasks : update of contacts data base, surveys etc
 updating a database for student accommodation
Skills & Profile required: We are looking preferably for 3rd
-year students with an academic training in
office management, business or communication studies or other related
academic areas, with the following profile:
 Ability to work in an autonomous and proactive way, as well individually
as in a team
 Stress resistant and easy-going (not shy)
 International experience, flexibility, curiosity and open-mindedness
 Working knowledge of Microsoft Office (WORD, EXCEL, other computer
skills are an asset, especially SHAREPOINT)
 Fluency in English (preferably at least B2 level cf. European Framework)
 Good working command of French (preferably at least a B2 level)
 Other languages are also an asset (e.g. Spanish, German, Italian or Dutch)
Grant: The applicant student (M/F) will potentially benefit from an Erasmus+
(for EU partners) or Erasmus Belgica (for Flemish students within Belgium)
Internship placement grant from his/her home institution.
Salary: No salary
Practicalities: A public transport pass for Brussels is offered for the internship period.
Assistance in finding local accommodation can be provided.
Application deadline: 15th MAY 2019
Please send your application letter + CV (in English) + academic details (home institution coordinator,
phone, E-mail) by e-mail to the EPHEC INTERNATIONAL OFFICE (for the attention of Mr F. SIMONIS),
by 15th
MAY 2019 to international@ephec.be
Applicants will be contacted by e-mail and/or phone for a potential phone interview mid May.
Candidates from Belgian partner institutions in particular are likely be invited for an onsite visit.
The chosen candidate will be confirmed by late May-early June 2019.
Thank you for your interest in collaborating with us!
The Haute Ecole EPHEC International Team