Regulation No.
9/2016
Internal regulation of Institute of Technology and Business in České Budějovice
CURRENT WORDING
INTERNAL GRANT COMPETITION
Date of issue: 1 / 5 / 2016 Valid from: 10 / 6 / 2019 Valid until: revocation
File number: VŠTE004807/2016 Pages: 3
Number of
attachments:
4
Information on changes Annually
Repealed
regulations:
Regulation 16/2014 Internal Grant Competition
Superior
regulations
ITB Charter (Article 1)
Related
regulations
Regulation No. 11/2016 Central procurement and small-scale public tenders of ITB (on
the full scale)
Subordinate
regulation
Distribution
list ITB employees
Prepared by:
doc. Ing. Rudolf Kampf, Ph.D.
m. p.
Guarantor: Vice-Rector for Creative Activities
Signature: Signature:
doc. Ing. Rudolf Kampf, Ph.D., m. p.
Formally verified
by:
Bc. Eva Plochová, m. p. Approved by: Rector
Signature: Signature:
prof. Ing. Marek Vochozka, MBA, Ph.D.,
m. p.
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Article 1
Initial provisions
(1) Internal Grant Competition (hereinafter referred to as ‘IGS’) is a programmeoriented
instrument of Institute of Technology and Business in České Budějovice
(hereinafter referred to as ‘ITB) which focuses on current issues and needs of the
school.
(2) IGS is annually announced by Vice-Rector for Creative Activities at the beginning of
the calendar year.
(3) The Internal Grant (hereinafter referred to as ‘IG’) may be awarded to academic
workers and workers of expert departments of ITB, unless stated otherwise in the
announcement.
Article 2
Formation and activities of IGS
(1) Rector appoints IGS committee (hereinafter referred to as ‘the committee’) to
choose, modify, approve and defend IGs that are being managed; its members are
appointed by Vice-Rector for Creative Activities.
(2) The committee performs these tasks:
a) Considers applications for awarding IG (expresses expert’s opinions on them),
b) Decides upon changes in application for awarding IG,
c)
Decides upon changes against the initially approved IG; if these changes occurred in
the course of implementation,
d) Approves or appoints opponents to review the results of IG,
e) Assesses (approves/rejects) outcomes and defences of separate IGs.
Article 3
Rules of Order of the IGS Committee
(1) Holding a session, IGS committee follows these rules:
a) The chairman, or his/her appointed representative, submits a programme,
manages the session and proposes the resolution,
b) The committee is attended by quorum if more than half of its members are
present,
c) The committee’s resolution is adopted by the vote of more than half of its
present members; if votes are equal, the chairman’s vote decides,
d) Committee’s sessions are held in camera; the sessions may be attended by an
invited representative from Bursar’s Department,
e) The organization of IGS including record keeping is provided by Vice-Rector for
Creative Activities,
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f)
Reports from committee’s sessions and other related documents are published on
the information system of ITB (hereinafter ‘IS’). IS/Dokumenty/Prorektor pro tvůrčí
činnost /Interní grantová soutěž.
Article 4
Announcement and Submission of the Application
(1) IGS procedure is illustrated in a diagram in Attachment No. 3.
(2) The announcement of IGS is in writing and is published on IS see Article 3, Clause 1,
(f).
The announcement of IGS includes:
a) Thematic areas (objectives) of IG for a specific year,
b) Instructions, form, way and deadline for submitting the application for receiving
IG
(3) The submission, modification, approval, handing in and archiving of IG is carried out
via IS.
(4) The total volume of financial resources of IGS for a specific calendar year is
negotiated by Vice-Rector for Creative Activities with the management of ITB before
the competition has been announced.
Article 5
The Public Tender
(1) Applications for awarding IG are considered by IGS committee.
(2) The applications are considered according to the following criteria:
a) The project objective (is the objective up-to-date?)
b) The description of the project implementation,
c) The applicability of outcomes,
d) The sustainability of the project,
e) The reasonableness of financial expenses
(3) The results (approval or refusal) of separate IGs are served on the applicants by the
delivery of the report from the committee’s session; the copy of the report is also
delivered to the management of ITB.
Article 6
The Course of the Management of IG
(1) After the report has been delivered, project managers of approved projects can
commence with the management; unless stated otherwise in the report.
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(2) The procurement of separate approved items is paid from the cost centre of a
specific faculty. In the event of a successful defence of the project, the financial
resources are transferred to the approved amount from the IP project to the specific
cost centre.
(3) The literature is provided by the library of ITB and remains in possession and
internal records of the respective department.
(4) The procurement is governed by the current wording of regulations Circulation of
accounting documents and rules of financial control and Central procurement and
small-scale public tenders.
(5) If project managers of approved IGs failed to include specific items, they are obliged
to specify them in writing and their register shall be filed with Vice-Rector for
Creative Activities.
(6) In the course of the project management, a Partial Report on the Management is
elaborated and submitted (Attachment 4).
Article 7
The Termination of Internal Grants and Changes in the Course of the Management
(1) An internal grant is terminated by a final defence before the committee, for which
the project manager has prepared an electronic presentation. Defences are open to
public.
(2) Individual IGs are provided with an opponent’s opinion. The project manager may
appoint an external opponent. In the event that the external opponent is not
approved by the committee, a different opponent will be appointed.
(3) The deadline for submitting printed and electronic versions of the elaborated project
are set in the schedule of the academic year; alternatively, the deadline for only
one version may be set with respect to the nature of the project. The schedule of the
academic year also contains a deadline for filing the Final Report on the Grant Management
with Vice-Rector for Creative Activities (see Attachment 1) according to
the following classification:
a) The name and number of the grant,
b) The project manager and co-managers,
c) The project objective,
d) The material and methodology of the management,
e) Outcomes (results) and discussion,
f) Useful contributions of the project,
g) Conclusion,
h) Used sources and attachments,
(4) The committee asks an external opponent for an opinion on outcomes of the grant
management according to the established criteria (for the Opponent’s Opinion see
in Attachment 2). The assessment is classified as follows:
a) Achieved,
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b) Achieved with qualifications,
c) Failed to achieve,
(5) If serious deficiencies emerge upon managing IG, IGS committee is entitled to set the
time-limit to remedy them.
(6) The whole procedure is depicted in a diagram in Attachment 3
Attachments:
Attachment 1 – (Závěrečná zpráva o řešení Interního grantu) The final report on the internal grant
management
Attachment 2 – Opponent’s opinion (Oponentní posudek)
Attachment 3 - The procedure depicted in a diagram
Attachment 4 – Partial report on the integral grant management