Standard No.
1/2020
Internal standard of The Institute of Technology and Business in
České Budějovice
STATUTE AND THE RULES OF PROCEDURE OF THE
INTERNATIONAL EVALUATION PANEL
Institute of Technology and Business in České Budějovice
Date of publication: 2020/01/13 Effective from: 2020/01/13 Effective until: remove
Reference number: VŠTE002622/2020
Number of
pages:
5
Number of
attachments:
0
Periodicity of checking the timeliness of the standard Yearly
Cancels
prescription
Parent
regulations Statute of the VŠTE
Related regulations -
Subordinated
prescription
-
Distribution
Rector, Vice-Rectors, Heads of Departments, Heads of Institutes, Head of the Rector's
Office
Prepared by:
doc. Ing. Rudolf Kampf, Ph.D.,
mppria
Guarantor: Vice-Rector for Creative Activities
Signature: Signature:
doc. Ing. Rudolf Kampf, Ph.D., mppria
Formally verified
by:
Bc. Eva Plochová, mppria
Approved
by:
Rector
Signature: Signature:
prof. Ing. Marek Vochozka, MBA, Ph.D.,
mppria
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PART I
Introductory Provisions
Article 1
(1) The International Evaluation Panel is set up for the purpose of evaluation of Institute
of Technology and Business in České Budějovice (hereinafter referred as “VSTE” or
“universities”) in the M3-M5 modules according to the document The Methodology
for Evaluating Research Organisations in the universities segment which is Annex 5
of the Methodology for Evaluating Research Organisations and Research, Development
and Innovation Purpose-tied Aid Programmes.
PART II
Statute of the International Evaluation Panel
Article 2
Subject of activities of the International Evaluation Panel
(1) The International Evaluation Panel (hereinafter referred as “IEP” or “Panel”) evaluates
a self- evaluation report of VSTE submitted in accordance with the Methodology
for Evaluating Research Organisations in the university segment which is Annex 5 of
the Methodology for Evaluating Research Organisations and Research, Development
and Innovation Purpose-tied Aid Programmes. Alternatively, IEP evaluates the other
documentation requested by IEP or by the Ministry of Education, Youth and Sports
(hereinafter referred as “MEYS” or “Ministry”) as a provider of the institutional
support for long-term conceptual development of universities.
(2) The IEP provides an objective and impartial assessment of the self-evaluation report
and other submitted documentation.
(3) Furthermore, the IEP, on request of the MEYS, gives an ad hoc commentary on some
questions that may arise during the evaluation.
Article 3
Composition of the International Evaluation Panel
(1) The IEP members are appointedand removed by the RectorofInstitute of Technology
and Business in České Budějovice. The MEYS nominates one member of the IEP. The
other members are nominated by the evaluated university so that they are external
generally recognized professional experts in the respective Fields of Research and
Development (hereinafter referred as “FORD”) relevant to the evaluateduniversity.
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(2) The IEP consists of a chairperson and 6 other members at least. An absolute majority
of the members (hereinafter referred as “evaluators”) must be composed of foreign
experts. While following this principle, the number of evaluators may be changed as
neededduringthe evaluation process, but it is not allowed to drop below 7 (including
the chairperson and a representative of the MEYS).
(3) A secretary is assigned to the panel by the evaluated university. The secretary does
not vote or participate in the evaluation.
(4) A sole IEP is established for the evaluated university; the size and heterogeneity could
be taken into consideration by the university by appointing a higher number of IEP
members.
(5) The professional qualities and impartiality of the nominated voting evaluators will be
assessed by the Results Evaluation Commission (hereinafter referred as “REC”) on
the basis of their professional CVs. The REC, as an advisory body to the Research, Development
and Innovation Council coordinating research evaluation, submits its
comments on the composition of the IEP to the Ministry. This statement has a nonbinding,
recommending character.
(6) The IEP membership terminates by resignation, removal or death of the evaluator.
The Rector of VSTE can remove the evaluator due to a conflict of interest or for other
serious reasons which need to be justified.
(7) The IEP takes no account of the evaluator´s assessment if the evaluator has any verifiable
conflict of interest during the evaluation.
(8) If, during the evaluation process, membership is terminated in accordance with Article
3 (6) by one or more IEP members and the number of IEP members falls below a
minimum number as laid down in Article 3 (2), the IEP will be supplemented according
to the proposal of Rector of the evaluated university in accordance with the Article
3 (1) with the possibility of additional verification of qualitative and other assumptions
in accordance with Article 3 (5). The evaluation of results made by IEP
member appointed in this manner will be valid only after this verification.
Article 4
Rights and Obligations of the International Evaluation Panel Members
(1) The evaluators are obliged to carry out activities in the IEP personally, independently
and in their own name to express their professional opinion.
(2) The IEP membership is irreplaceable.
(3) The evaluator must not be in conflict of interest in relation to the evaluated university
and must not have a personal interest in the outcome of the evaluation. The criteria
for avoidance of conflict of interests of the evaluators are set out in the document
“International Evaluation Panel Member Form” prepared by the Ministry. The evaluators
confirm the absence of a conflict of interest by signing this form. The member
of IEP may also be a member of the permanent expert advisory body of the evaluated
university.
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(4) The evaluators are obliged to maintain confidentiality of all facts they become acquainted
with during their IEP membership and not to allow third parties to become
acquainted with the data and information thus obtained.
(5) The financial remuneration for work in the IEP belongs to the evaluator who is not a
representativeoftheMEYS.Thefinancialremunerationisbasedon anagreementheld
outside the employment (or other legal form used for similar purposes concluded
between the evaluator and the university).
(6) The evaluators are entitled to reimbursement of travel expenses incurred in connection
with their activities in the IEP. The provision of travel expenses is governed
by the internal regulation of the particular university.
(7) The MEYS representative does not vote and does not participate directly in the evaluation.
The MEYS representative arranges communication between the IEP and the
MEYS and provides an interpretation of potential uncertainties in relation to The Methodology
for Evaluating Research Organisations in the universities segment.
Article 5
Organization of the International Evaluation Panel Activities
(1) The chairperson manages the activities of the IEP. The chairperson is appointed and
removed by Rector.
(2) The secretary provides the preparation and distribution of documents and other organizational
matters.
(3) The particular evaluated university administratively ensures the IEP activities including
the establishment and operation of an adequate electronic information system
for the purposes of the evaluation.
Article 6
Evaluation Procedure of Universities in Modules M3-M5
(1) All evaluators are acquainted with all the supporting documentation submitted to the
IEP for the evaluation. They inform university about the eligibility of all documentation
or ask them (with appropriate justification) for completion, if necessary.
(2) The IEP chairperson calls for completion of the self-evaluation report as appropriate.
(3) The IEP members use the document “The Methodology for Evaluating Research Organisations
in the university segment which is Annex 5 of the Methodology for Evaluating
Research Organisations and Research, Development and Innovation Purposetied
Aid Programmes” individually as needed.
(4) The result of the IEP´s work is an approved evaluation report on the university.
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Article 7
International Evaluation Panel on-site Visit
(1) At least one IEP on-site visit at the Institute of Technology and Business in České Budějovice
is an essential part of the evaluation.
PART III
Rules of Procedure of the International Evaluation Panel
Article 8
Preparation of the International Evaluation Panel Proceeding
(1) The IEP may act accordingly personally or with the exception of the on-site visit at
VSTE also via electronic mail or via other kind of remote communication (hereinafter
referred as "per rollam").
(2) The IEP Chairman may arrange the IEP meeting through the secretary at least 30
working days before the scheduled date of the meeting.
(3) The written documents for the meetings are sent out by electronic mail at least 20
working days before the date of the meeting.
Article 9
Rules for the International Evaluation Panel Proceeding
(1) The chairperson or the evaluator authorized by the chairperson leads the IEP mee-
ting.
(2) The meetings of the IEP are confidential and may be attended only by the IEP members
and the secretary and guests invited by the chairperson of IEP.
(3) The IEP has a quorum in meetings if an absolute majority of voting members is present
at the meeting.
(4) The decisions of IEP are made by voting; an approval of an absolute majority of the
present members is required to adopt the resolution. In case of equal votes, the chairperson´s
vote will decide.
(5) The secretary or authorized evaluator takes the minutes of the meetings, including
the results of voting and attendance list signed by the members. The minutes are approved
by the chairperson or by the authorised person who conducted the meeting.
The minutes are then archived.
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(6) In case of per rollam vote of IEP the secretary circulates the relevant documentation
and the standpoint draft electronically to all evaluators stating the date by which they
should send their comments or votes by e-mail to the secretary and the chairperson
of the IEP. The deadline must be at least 10 working days. A standpoint draft of IEP is
approved per rollam if more than half of IEP voting members agree within the deadline.
The conclusion of per rollam voteisrecordedandsubmittedwithout unduedelay
for signature to the chairperson or authorized IEP member. The secretary will send
thus approved minutes to all evaluators by e-mail until 3 working days after the signature
at the latest and minutes will be archived.
PART IV
Effectiveness
Aricle 10
This Statute and the Rules of Procedure come into force on:
IN ______________DATE _________________________________
SIGNATURE ________________________________________________
prof. Ing. Marek Vochozka, MBA, Ph.D.
Rector