Directive No. 5/2016
Internal Regulation of the Institute of Technology and Business in České
Budějovice
UPDATED VERSION OF LIBRARY REGULATIONS OF THE
INSTITUTE OF TECHNOLOGY AND BUSINESS
Date of Issue: 5 / 4 / 2016 Valid from: 4 / 1 / 2018 Valid until: revocation
File No.: VŠTE004165/2016 Pages: 9 Attachments: 4
Information on changes: once a year
Repealed
regulation:
Directive No. 15/2014 – Library Regulations of the Institute of Technology and Business
Superior
Regulations:
The Institute of Technology and Business Statute (Article 13)
Related
Regulations:
Organizational Regulations of the Institute of Technology and Business (Articles 17 and 22)
Subordinate
Regulations:
Distribution
list: The Institute of Technology and Business staff and students
Prepared by: Mgr. Blanka Mikšíková, m. p. Guarantor: Bursar
Signature: Signature:
Ing. Jaromír Vrbka, m. p.
Formally verified: Ing. Jaroslav Staněk, m. p.
Approved
by:
Rector
Signature: Signature:
doc. Ing. Marek Vochozka, MBA, Ph.D.,
m. p.
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Acting in accordance with Act No. 257/2001 Coll., On Libraries and Terms of Operating
Public Library and Information Services (The Library Act), Act No. 111/1998 Coll.,
On Higher Education Institutions and on Amendments and Supplements to Some
Other Acts (The Higher Education Act) and pursuant to the Statute of The Institute of
Technology and Business in České Budějovice (hereinafter referred to as the “ITB”),
I have issued the following Library Regulations.
FUNDAMENTAL PROVISIONS
Article 1
Positon of the ITB Library within the Organizational Structure of the ITB and its
Registration in Adherence to the Library Act
(1) The ITB library (hereinafter referred to as the “Library”) has been established to
serve as premises providing information and library services.
(2) The Library is managed by a head librarian reporting to the Bursar. The Library and
its activities are governed by these Library Regulations.
(3) The head librarian is responsible for activities of the Library, its collections and management
of allocated funds.
(4) Proceeding in conformity with Article 5 of the Library Act, the Registration of Libraries,
the Library has been registered according to Article 3 (1) (c) of The Library Act
as a Regional Library, and according to Article 12 (1) of The Library Act as a Basic
Library with a specialized library collection.
Article 2
Function and Activities
(1) The Library´s function is to provide information on studies and scientific and research
activities pursued at the ITB. The function is fulfilled by activities consisting
in collecting, processing, maintaining and making available the Library collection and
body of information through rendering library and information services.
(2) The Library provides all library and information services specified in Article 4 (1) and
(3) of The Library Act, to all its registered users as equally as stipulated in Articles 1
and 3 of The Charter of Fundamental Rights and Freedoms, and in view of the right
to seeking information guaranteed by Article 17 of The Charter of Fundamental
Rights and Freedoms.
(3) The Library activities are further governed by the following regulations:
a) The Ministry of Culture Decree No. 88/2002 Coll., On Application of Act No.
257/2001 Coll., On Libraries and Terms of Operating Public Library and Information
Services (The Library Act),
b) Act No. 121/2000 Coll., On Copyright and the Rights Related to Copyright and on
the Amendment of Some Other Acts (The Copyright Act), (hereinafter referred to
as the “Copyright Act”), as amended,
c) Act No. 106/1999 Coll., On Free Access to Information, as amended,
d) Act No. 101/2000 Coll., On Personal Data Protection and on the Amendments of
Some Other Acts, as amended,
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e) Act No. 89/2012 Coll., The Civil Code (hereinafter referred to as the “Civil Code”),
as amended,
f) Act No. 89/1995 Coll., On The State Statistical Service, as amended.
LIBRARY COLLECTION
Article 3
Structure of Library Collection
(1) The Library builds up a specialized collection of information resources in the printed
form and the electronic form to suit its information profile as related to the ITB´s accredited
degree programs and scientific and research pursuits. The profile is regularly
updated.
(2) The Library collection, registered pursuant to Sections 4 to 6 of The Ministry of Culture
Decree No. 88/2002 Coll., consists of printed texts, audio documents and digital
documents on machine-readable media.
(3) The electronic body of information comprises bibliographic and full-text databases
available as required in the relevant licensing agreements, and systematically organized
references to freely available sources of information.
(4) The Library expands its collection as suggested by the heads of faculties, departments
and units in accordance with allocated funds, purchases financed outside the Library's
budget (grants) and donations.
(5) The Library purchases information materials as the ITB staff members may require.
The purchases are financed from resources of the relevant faculties, units and departments
of the ITB.
(6) The Library purchases publications for the China Centre of the ITB. The publications
are funded by the China Centre.
Article 4
Availability of Library Collection
(1) When professionally processed, the Library collection is made available to be loaned
on-site (on the Library premises) and off-site (outside the Library premises) for a
specific period of time.
(2) The body of electronic information is available on the internal ITB network and via
the Internet in compliance with the relevant licensing agreements.
(3) The specialized Library collection is financed by the relevant ITB faculties, units and
departments and is administered by an authorized employee of such section who is
also responsible for making the collection available to internal users.
(4) The China Centre administers its collection independently and makes it available to
visitors according to its own internal rules.
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LIBRARY USERS
Article 5
User Categories
(1) With regard to the specialized character of the Library collection and electronic information
resources specified in Article 3, any natural person over 15 years of age
may become a registered user of the Library (hereinafter referred to as the “user”).
(2) In accordance with the Library function specified in Article 1, Library users are divided
into the following categories:
a) ITB staff members,
b) all ITB students (including Erasmus students),
c) the general public,
d) other libraries, scientific and academic institutions within interlibrary loan ser-
vices.
(3) The above mentioned user groups access the Library collection and the information
resources under different conditions. The conditions are specified in the Loan Rules
section.
PUBLIC LIBRARY AND INFORMATION SERVICES
Article 6
Provision of Public Library and Information Services
(1) Within the meaning of Article 4 of the Library Act, the Library provides public library
and information services (hereinafter referred to as the “services”) only to duly registered
natural persons. No position of a collective user has been instituted.
(2) The Library collection is made available to legal entities through interlibrary loan
services in accordance with the applicable regulations.
(3) Specific rules for the provision of individual services are specified in the Loan Rules
section.
Article 7
Types of Provided Services
(1) Loan services:
a) on-site loans on the Library premises,
b) off-site loans outside the Library premises.
(2) Reservations
(3) Interlibrary services:
a) interlibrary services, including international services,
b) copies of documents.
(4) Information services:
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a) referencing and readers´ advisory services,
b) bibliographic and information services,
c) consulting services,
d) searching services.
(5) Electronic services:
a) services available on the Library website,
b) electronic communication with the Library users,
c) access to electronic information resources.
(6) Reprographic services (Copy centre):
a) printing,
b) scanning,
c) copying,
d) plastic comb binding or fixed binding of theses,
e) providing digital photographs for identity cards, including card issuance,
f) laminating A3 and A4 documents.
(7) Sale services:
a) sale of university textbooks and other books or reading materials,
b) sale of minor office supplies.
Article 8
Payments for Services
(1) The public library and information services specified in Article 4 (1) of the Library
Act are provided free of charge by the Library staff, except for the services described
in Article 4 (2) of the Library Act, for which a fee is charged equal to the actual costs
incurred in providing the services.
(2) For some other services provided, there are fees charged in the amount specified in
the Price List of Fees and Paid Services (hereinafter referred to as the “Price List”)
which is laid down in Attachment 2.
LOAN RULES
Article 9
Loan Services – Principle Provisions
(1) The procedure of loaning the Library collection is regulated by provisions of Articles
2193 - 2200 of the Civil Code.
(2) Library loans are provided according to the Library function specified in Article 2 of
these Library Regulations and the applicable provisions of the Copyright Act.
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Article 10
User registration
(1) In order to protect the Library collection and other property, to guarantee the quality
and speed of provided services and to meet all duties following from Act No. 89/1995
Coll., an electronic database of registered Library users is created and maintained.
Processing the users´ personal data is carried out in conformity to Act No. 101/2000
Coll., Internal regulations and directives of the ITB, according to these Library Regulations
and other generally applicable legislation.
(2) Internal users are allowed to use the Library services after submitting their ITB student
card or ITB staff identity cards. Data for electronic registration are taken over
from the ITB information system, hence it is necessary that all users know and enter
a secondary password.
(3) The general public users are allowed to use the Library services after submitting a
library card issued by the Library upon the initial registration after payment of a handling
fee has been made according to the applicable Price List.
(4) The general public users are registered in the electronic Library database as anticipated
in Act No. 101/2000 Coll., after they so agree and present their citizen´s identity
cards (foreign nationals submit their passports and long-stay residence permits / visas),
with their name, surname, academic degree, permanent address and date of
birth being entered into the electronic database.
(5) In addition, and if the user so agrees, communication between the Library and the
user can be facilitated by entering supplementary information, e.g. contact address,
e-mail address, a telephone number.
(6) The user´s personal data are stored within limited access of the relevant Library staff
members in relation to performing their work tasks and for the necessary time according
to Act No. 101/2000 Coll., i.e. the user registration period extended by three
years. In the event that the user has a debt or obligations to the Library, his / her
personal data are stored over the owed obligations (debt) period extended by three
years, yet no longer than three years after the court decision has been finalized.
Article 11
User Rights and Obligations
(1) Only the user who has been duly registered and possesses a valid identity card or
library card has the right to use all Library premises, collections and services in accordance
with these Library Regulations.
(2) A designated ITB's e-mail address is used for Library communication with internal
users (e.g. information on reservations, sending reminders). By sending a message to
the email address, the message is considered as delivered.
(3) Upon the initial registration, the user is obliged to become acquainted with the Library
Regulations, which is confirmed by his / her signing the “Declaration” form. At
the same time, the general public user gives his / her written consent to processing
of his / her personal data. Declaration templates are to be found in Attachment 1.
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(4) The user is obliged to immediately report the loss of his / her identity card or library
card to Library staff members. On failing to do so, the card´s misuse cannot be guar-
anteed.
(5) The user is obliged to report any changes in the registered personal data (changes of
names, address, etc.). He / She is also responsible for messages or notifications being
delivered to his / her e-mail address (full mailbox, non-existing mailbox, etc.).
(6) In addition, the user is obliged to behave quietly on all Library premises, not to use a
mobile phone for making or receiving phone calls, maintain order, not to damage Library
equipment and respect instructions given by Library staff members.
(7) It is forbidden to enter the Library for persons being under the influence of alcohol
and drugs, wearing foul items of clothing or being armed. On all Library premises, the
user is obliged to maintain cleanliness and order, observe the prohibition of smoking,
alcohol and drug consumption, and the consumption of food and beverages in nonclosable
containers.
(8) The user has the right to express his / her comments or make complaints and suggestions
concerning activities of the Library. He / She may submit them orally, in writing
or electronically to the Head of the Library who is obliged to respond within 7 business
days.
(9) In the event of a serious violation or a repeated violation of the Library Regulations,
the user may be temporarily or permanently restricted in his / her user rights, or
immediately expelled from the Library premises. This does not relieve him / her of
his / her liability under the applicable regulations or the obligation to compensate for
any damage.
(10)ITB staff member registration in the electronic Library database is terminated on the
date of termination of employment, whilst ITB student registration in the database is
terminated on the date of termination or interruption of studies. All obligations towards
the Library must be settled no later than on the date of termination.
Article 12
Types of Loans and Loan Periods
(1) The Library provides off-site loans outside its premises and on-site loans on its prem-
ises:
a) off-site loans include: publications stocked in more than one copy, periodicals,
b) on-site loans include: publications stocked in only one copy, rare or irreplaceable
publications, study materials and university textbooks on CD.
(2) The loan period for off-site loans is dependent on the user category and a publication
type:
a) ITB staff members
 all non-periodical publications: 1 month;
 periodicals: 1 week.
An exception regarding the above types of loans may be arranged with the Head of
the Library in outstanding circumstances.
b) students, the general public
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 university textbooks, other textbooks: 1 month; for selected publications: 2
months;
 other professional literature: 1 week;
 periodicals: 1 week.
The loan period may be extended for students writing their bachelor theses.
c) legal entities through interlibrary loan service
 publications: 2 weeks to 1 month;
 periodicals: not available for off-site loans.
(3) Off-site loans may be repeatedly extended unless the requested publication has been
reserved by another user.
(4) The Library provides reservations of publications. The ITB Information System automatically
sends a notification on reserving a publication to the user's email address.
The publication has to be collected within 14 days, otherwise the reservation is can-
celled.
(5) The number of off-site loans is determined by the user category:
a) ITB staff members may simultaneously borrow the maximum of 30 publications,
b) ITB students and the general public users may simultaneously borrow the maximum
of 10 publications for the loan period specified in (2).
Article 13
Loan and Return Procedures
(1) The Library collection is not freely available, all literature is stocked on the Library
premises and administered only by the Library staff members.
(2) The Tritius automated library system is used for recording in-stock publications and
loan reporting.
(3) The user is obliged to search for a particular publication beforehand in the electronic
Library catalogue available on the Library's website and make a note of the publication´s
signature mark.
(4) The signature mark is then presented to a loan desk member of the Library staff who
proceeds to locate the publication on-site in the Library stock.
(5) Provided the publication is available, it is then registered as a loan by the loan desk
staff member. The user's account is accessed on submitting his / her identity card, or
by scanning a specific barcode on the external user’s library card. The loaned publication
is saved to the user's account by scanning a specific barcode of the publication.
(6) The loaned publication may also be removed from the user's account by using his /
her identity or library card and scanning the publication´s barcode.
(7) Prior to loaning, the user is obliged to inspect the publication and report any defects
to the loan desk staff member. Defects may be in the form of damage significantly
reducing the possibility of using the publication. The publication’s normal wear corresponding
to its age is not seen as a defect.
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(8) Prior to leaving the Library premises, the user may be asked to submit to an inspection
of objects by the Library staff, or if necessary, to wait for the arrival of the Police
of the Czech Republic. Unauthorized removal of publications from the Library or an
attempt to do so is seen as a crime of theft.
(9) The user is obliged to observe the loan period and must not lend the loaned publication
to other persons. The user is responsible for the loaned publication for the entire
duration of the loan period until the publication is returned. The user is also obliged
to prevent the publication from any damage, loss or removal. Any forms of underlining,
inscribing, tearing off sheets, etc. are also considered as damage
(10)The user is obliged to return the publication in the same conditions under which it
was received by him / her upon loaning.
(11)When an on-site loan is requested, it is not registered as a regular loan in the Library
system by the loan desk staff member, but it is temporarily loaned to the user on the
Library premises in return for his / her identity card. After the publication has been
returned undamaged to the loan desk staff member, the card is handed back to the
user.
Article 14
Recovery of Unreturned Loans
(1) Prior to loan period expiration, the user is notified electronically about the upcoming
expiration of loaned publication(s). Once the loan period has been exceeded, the Library
system automatically generates its first reminder, followed by its second reminder
and third reminder, which are sent to the user's e-mail address. The fourth
reminder is an attempt at reconciliation and is sent by registered mail with advice of
delivery. If the publication(s) still remain unreturned, a legal action in the form of
enforcement is taken.
(2) Following from the above mentioned, the user is obliged to pay fees according to the
applicable Price List for each reminder.
Article 15
Interlibrary Services
(1) If a particular publication the user requests is not available at the Library collection,
he /she may ask the Library staff to arrange for loaning of the publication or delivering
its copy via the interlibrary loan service from another library as specified in § 14
of the Library Act and § 2 and 3 of The Ministry of Culture Decree No. 88/2002 Coll.
(2) Subsequently, the lending library determines the loan’s nature and its loan period.
(3) On providing for copies and international interlibrary services by the Library staff,
the user is charged with fees equal to the costs actually incurred in the provisions.
Article 16
Information Services
(1) The information services specified in Article 7 (4) a) to d) are provided orally, via
telephone or e-mail by the Library staff.
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(2) Searching services are provided in writing only to the ITB staff members as per their
request.
Article 17
Electronic Services
(1) The following online Library services are available only for the registered users:
a) accessing online Library catalogue,
b) accessing personal loan account,
c) accessing paid electronic sources of information from the ITB IP addresses.
(2) Inside the Library and the related study and reading room equipped with computers
and Wi-Fi network adapters, the users are allowed to use the Internet, freely available
electronic sources of information and information resources prepaid by the ITB.
Article 18
Reprographic Services
(1) All copying services, plotter prints and bindings are provided by a copy centre located
inside the Library.
(2) Prices for the provision of reprographic services are determined by the applicable
Price List specified in Attachment 2 to these Library Regulations and also displayed
inside the Library.
(3) While making copies, the user is obliged to comply with the Copyright Act. Copies
made for personal use may not be used for any other purposes.
Article 19
Instructions for Using Computer Technology Inside the Library and the Related
Study and Reading Room
(1) Prior to commencing his / her activities inside the Library, the user is obliged to inspect
conditions of his / her Library workstation. If any defect is found, the user is
obliged to inform the Library staff immediately.
(2) Upon commencing his / her activities inside the Library, the user is obliged to act and
proceed as installed software of the respective computer allows him / her to do so. It
is prohibited to use any software other than the software provided. Likewise, the user
is not allowed to copy or distribute any parts of the operating system, installed applications
or programs.
(3) All information and data obtained in any form and on any medium are solely for the
personal use of the user and for his / her study purposes. They may not be redistributed,
reproduced, copied, lent, distributed (even on the computer network), sold or
otherwise used, particularly not for commercial purposes.
(4) The user must not knowingly disrupt the work of other Library or computer network
users or the operations and performance of the network as a whole, e.g. by overloading
network resources, using the computers to gain access to other computers or
other networks, or to spread viruses.
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(5) The user bears full responsibility for any damage caused by his / her intervention in
the computer or network configurations being used, or any other improper manipulation
with the computer equipment, including damage caused by computer viruses
entered by the user.
(6) While carrying out his / her activities inside the Library, the user is obliged to report
any defects he / she discovered to the Library staff.
(7) The user may not visit websites whose content is in violation of the applicable legis-
lation.
SANCTIONS FOR NON-COMPLICANCE WITH THE LIBRARY REGULATIONS
Article 20
Compensation for General Damages
(1) The user is responsible for damages caused to the Library property according to the
generally applicable regulations.
(2) The user is obliged to immediately report any loss or damage to a loaned publication
and pay the damage within a time period specified by the Library staff who also determine
the method of compensation or replacement.
(3) The compensation or replacement is possible:
a) by the user’s supplying an intact copy of the same publication published in the
same edition;
b) by the user’s supplying an intact copy of the same publication published in a different
edition;
c) by the user’s making a cash payment.
(4) On determining the amount of financial compensation, the publication’s price is derived
from the relevant market price applicable at the time of the damage and the
relevant handling fee according to the applicable Price List.
(5) Until the aforementioned method of compensation or replacement and the corresponding
settlement of all receivables have been resolved, the Library staff have the
right to suspend providing all Library services to the user.
(6) The Library staff do not hold liability to the user for any damage caused to his / her
personal belongings left in areas not designated for doing so, or for any belongings
left unattended by the user on the Library premises.
Article 21
Fees for Offenses against the Library Regulations
(1) The first category of fees may include those applicable charges directly related to
dunning and recovering unreturned loans.
(2) The second category of fees may include those applicable charges directly related to
the loss of a library card (the external user).
(3) The third category of fees may include those applicable charges directly related to the
loss or serious damage to a loaned publication/publications.
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FINAL PROVISIONS
Article 22
Exceptions to the Library Regulations
(1) Exceptions to the Library Regulations are allowed in justified cases by the ITB Rector.
(2) The rules applicable to the specialized collection of the China Centre of the ITB from
various areas related to the People's Republic of China (PRC) and the Chinese language
are separately specified in Attachment 3.
(3) The registration form for the users of the above specialized collection is to be found
in Attachment 4.
Article 23
Updates on the Library Regulations
(1) The Library Regulations may be updated in the event of altered library requirements.
Attachmentes:
Attachment 1 – Declaration template
Attachment 2 – Price List of Fees and Paid Services
Attachment 3 – Loan Regulations of the China Centre
Attachment 4 – Registration Form for Users of the Specialized Collection of the China Centre of the ITB