DoS No. 1
Internal Regulation of the University of Technology and Economics in České
Budějovice
ADDENDUM No. 1 TO GUIDELINE No. 7/2014 ON THE USE OF
INFORMATION AND COMMUNICATION TECHNOLOGY AT VŠTE
Date of issue: 15 June 2020
Effective
from:
15 June 2020 Effective until: Revocation
Reference number: VŠTE004714/2020
Number of
pages:
2
Number of
annexes:
1
Frequency of checks on the validity of the
standard
Annual
Replaces regulation Parent
regulations VŠTE Statute
Related regulations
Guideline No. 7/2014 on the Use of Information and Communication Technology at VŠTE
Guideline No. 1/2018 Circulation of Accounting Documents and Financial Control Rules
(Article 14)
Guideline No. 6/2016 Principles of Communication at VŠTE
Guideline No. 2/2018 Excellent Top Manager System (ETMS)
Subordinate
regulation
Distribution
list VŠTE staff
Prepared by: Ing. Jakub Uhlíř, signed Supervisor: Bursar
Signature: Signature:
Ing. Jaromír Vrbka, MBA, PhD., signed
Formally verified by: Bc. Eva Plochová, by signature
Approved
by:
Rector
Signature: Signature:
Prof. Ing. Marek Vochozka, MBA, Ph.D., in
his own hand
Article 1
General provisions
(1) This amendment amends Directive No. 7/2014 on the Use of Information and
Communication Technology at VŠTE dated 31 March 2014 (Ref. No.
VŠTE003808/2014).
(2) The individual articles are amended and supplemented as follows:
Article 1
Terminology, general and basic provisions
(7) Other information systems are systems not listed in paragraphs 3 to 6 of this ar-
ticle.
Article 2
Definition of responsibilities
(2) The Director’s Unit for Study Administration and Lifelong Learning is responsible
for the IS in its entirety, with the exception of:
c) the allocation of office spaces and telephone lines, which is handled by the
Finance Department (HR officer).
(4) The Finance Department (ETMS administrator) is responsible for the ETMS.
Article 3
Access to information systems and the allocation of rights
(3) The administration of rights within the IS is managed by the Office of the Director
for Study Administration and Lifelong Learning, with the person responsible for assigning
rights being the access rights administrator. Rights are assigned in accordance
with Annex 1; in other cases, rights are assigned subject to the Rector’s approval.
Paragraph 4) is deleted. The remaining paragraphs are renumbered as paragraphs 4)
to 7).
(3) Furthermore, Article 4 is amended as follows:
Article 2
Access to the document server and allocation of rights
(1) Access to the document server in the IS is divided primarily among the institutes,
departments and sections of VŠTE, and responsibility for their administration always
lies with the relevant head.
(2) Rights within a specific folder of the IS document server are granted, modified and
revoked by the head of the department, unit or section to designated individuals, to
whom they may assign management, upload and read permissions, and thereby bear
full responsibility for the assignment of tasks and the up-to-date status of the folder in
question.
(3) The heads of departments (see point 1) are responsible for ensuring that, at least
twice a year (always before the start of each semester), the up-to-date status of documents
and staff rights on the document server is checked, and that any necessary adjustments
are made.
(4) The numbering of Articles 4–9 is changed to 5–10.
Article 6
Reporting faults
(2) Urgent faults relating to ICT malfunctions caused by power cuts or faults in telephone
equipment must be reported to the Operations and Technical Department on
770 101 260.
Article 7
Information obligations of individual departments
(3) Obligations regarding staff relocation:
a) ICT administrators shall inform the Finance Department, which shall update
the records in IFIS;
b) The Finance Department (HR officer) will update the settings in the IS (office
number);
c) The Finance Department (HR officer) will set up the telephone lines.
Article 9
System access
(1) Access to the IS is via the UČO and password. This password may be changed
subsequently.
(4) Amendment to Annex 1.
Changes are marked in italics.
DOR No. 2
Internal Regulation of the University of Technology and Economics in České
Budějovice
ADDENDUM No. 2 TO GUIDELINE No. 7/2014 ON THE USE OF
INFORMATION AND COMMUNICATION TECHNOLOGY AT VŠTE
Date of issue:
20 September
2021
Effective
from:
20 September
2021
Effective until: Revocation
Reference number: VŠTE005731/2021
Number of
pages:
5
Number of
annexes:
0
Frequency of checks on the validity of the
standard
Annual
Revokes the
standard
Parent
standard
Guideline No. 7/2014 on the use of information and communication technology at
VŠTE
Related regulations -
Subordinate
regulation
Distribution
list VŠTE staff
Prepared by:
Head of the Finance and
Operations Department
Approved
by:
Bursar
Signature:
Ing. Jakub Uhlíř
Signature:
Ing. Jaromír Vrbka, MBA, PhD.
Formally verified
by:
Legal Department Officer
Approved
by:
Vice-Rector – Statutory Representative
of the Rector
Signature:
Denisa Plecitá, BSc
Signature:
Ing. Zuzana Rowland, MBA, PhD.
1
ADDENDUM No. 2 TO GUIDELINE No. 7/2014 ON THE USE OF INFORMATION AND
COMMUNICATION TECHNOLOGY AT VŠTE
Article 3
General Provisions
(1) This addendum amends Directive No. 7/2014 on the use of information and communication
technology at VŠTE dated 31 March 2014 (Ref. No. VŠTE003808/2014).
(2) Article 1, paragraph 6 now reads as follows:
“(6) The Excellent Top Manager System (hereinafter referred to as ‘ETMS’) is a
management information system owned by VŠTE. The operation and further
development of the system is ensured by the IT Department.”
(3) Article 1(8) is repealed.
(4) Article 2(2)(b) now reads as follows:
“b) the entry of personnel matters, which is carried out by the HR officer,”
(5) Article 2(2)(c) now reads as follows:
“c) entering the allocation of staff to offices and telephone lines, as entered by the HR
officer.”
(6) Article 2(3) shall now read as follows:
“(3) The Finance Department is responsible for the VEMA system.”
(7) Article 2(4) now reads as follows:
“(4) The Finance Department is responsible for the ETMS.”
(8) Article 3(4) now reads as follows:
“(4) Rights in IFISU are allocated by the ICT administrators upon request from the
Director of the Economic Section.”
(9) Article 6(3) now reads as follows:
“(3) Obligations regarding staff relocation:
a) the ICT administrators inform the Finance Department, which will update the
records in IFIS;
b) the HR officer shall make the necessary changes to the IS settings (office number);
c) the ICT administrator shall set up the telephone lines. “
(10)Article 8(1) now reads as follows:
“(1) Access to the IS is granted using the UČO and a password assigned by the HR
officer. This password may subsequently be changed.”
2
(11)Annex 1 now reads as follows:
Name of right Description of right Who should have the right
survey_subject
Access to survey responses
without disclosure of
the respondent’s identity
Rector, Rector Emeritus, Director of
Student Administration and Lifelong
Learning
c_card Handling of personal cards
Staff of the Student Affairs Depart-
ment
c_groups
Managing groups of peo-
ple
Staff of the Study Department
c_print
Queue management
for ID card printing
Staff of the Study Department, CCV
and the library
d_groups
Handling groups of docu-
ments
Rector, Emeritus Rector, Director of
Study Administration and Lifelong
Learning
d_su
Root for document
documents
Rector, Rector Emeritus, Director of
studies and lifelong learning
e_managdata
Access to management
data
Rector, Rector Emeritus, Director of
Academic Administration and Lifelong
Learning
f_fees Invoicing of fees Staff of the Student Affairs Office
f_fees_admin
Management of fee invoicing
codes
Rector, Emeritus Rector, staff of the
Student Affairs Department, EU staff
g_plag Bulk search for plagiarism
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning
i_absolvent
Processing applications
to the alumni network
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, staff of the External Relations
Department
j_agenda
Office – handling
with agendas
Rector, Rector Emeritus, Rector’s
Office, Director of Academic Administration
and Lifelong Learning, staff of
the Academic Affairs Department, Deputy
Heads of individual institutes
(for teaching activities), CCV, representatives
of the Library, Reception
and the Finance Department, departmental
assistants
j_registry Office – Registry
Rector, Rector Emeritus, Rector’s
Office, Director of Student Affairs and
Lifelong Learning, staff of the Student
Affairs Department, deputy directors
of individual institutes (for teaching
activities), CCV, representatives of the
library, reception and Finance Department,
department assistants
3
j_file
Office – file handling
with files
Rector, Rector Emeritus, Rector’s
Office, Director of Student Affairs and
Lifelong Learning, staff of the Student
Affairs Department, Deputy Directors
of individual institutes (for teaching
activities), CCV, representatives of the
Library, Reception,
the Finance Department and the Analysis
Department, department as-
sistants
catalogue
Courses in the course catalogue
(A, Vice-Dean)
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, representatives of the institutes,
the Study Department, CCV
katal_b
Courses in the course catalogue
(B, course coordina-
tor)
Rector, Rector Emeritus, Director for
Academic Administration and Lifelong
Learning, department representatives,
Academic Affairs Office, CCV
katal_c *)
Courses in the course catalogue
(C, lecturer)
course lecturer
k_contacts
Managing contacts
for individuals and depart-
ments
Rector, Rector Emeritus, Rector’s
Office, Director of Student Administration
and Lifelong Learning, Deputy Directors
of individual departments (for
teaching activities), representatives of
the Finance Department and representatives
of the Technical and Administrative
Department
k_contacts_skr
Defines rooms
for timetable purposes
Rector, Rector Emeritus, Rector’s
Office, Director of Student Affairs and
Lifelong Learning, Deputy Directors of
individual institutes (for teaching activities),
representative of the Finance
Department, representative of the
Technical and Facilities Department
k_people
Personal identification
data
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, staff of the Study Department,
deputy directors of individual
institutes (for teaching activities),
CCV, representative of the Finance Department,
representatives of the Legal
Department
n_manip
Handling of notices
on the noticeboard
Rector, Rector Emeritus, Director of
Academic Administration and Lifelong
Learning, staff of the Academic Affairs
Office, Deputy Heads of individual departments
(for teaching activities)
oc_management
Shopping centre ma-
nagement
not currently in use
4
prijriz_definition
Definition of admission
process
Rector, Emeritus Rector, Director of
Academic Administration and Lifelong
Learning, staff of the Student Affairs
Office, deputy directors of individual
departments (for teaching activities),
representatives of the External Relations
Section
p_zam
Handling of records
on staff
Rector, Rector Emeritus, Finance De-
partment
s_fields
Management of study programmes,
fields of study
and specialisations
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, Head of CCV, representatives
of the institutes
s_room_booking Privileged room booking
the Rector, the Rector Emeritus, the
Rector’s Office, the Director of Academic
Administration and Lifelong Learning,
staff of the Academic Affairs Department,
deputy heads of individual
departments (for teaching), the Centre
for Continuing Education (CCV), representatives
from the Library, Reception
and the Finance Department, departmental
assistants, and representatives
from the IT Department
s_schedules
Permission to manage topic
schedules
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, Study Department
s_timetable
Right to manipulate
the timetable
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, department representatives
s_templates
Editing registration tem-
plates/recommended
study plans
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, department representatives
s_approval
Granting consent
for course enrolment
not currently in use
s_scholarship
Scholarship administra-
tion
Staff of the Study Department
s_study Handling of study records
Rector, Emeritus Rector, Director of
Study Administration and Lifelong
Learning, Study Department, IT representative,
International Relations Department,
library representative
s_vysl_reg
Access to results
course registration
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, the Study Department, and
department representatives
s_vyuka
Manipulation of records
on course teaching
Rector, Rector Emeritus, Director of
Academic Administration and Lifelong
Learning, representatives of
5
departments and the
Department
v_publications
Manipulation of thirdparty
publications
library staff
notice_board
A person may post
very similar notices on the
noticeboard.
the Rector, the Rector Emeritus, the
Director of
Study Administration and Lifelong
Learning, the Student Affairs Office,
and representatives of the depart-
ments
in_CVs
Manipulation of other peo-
ple’s
CVs
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, department representatives
w_mail_meni_from
Allows you to change the
'From'
based on the addresses of
the groups of people of
which they are a member.
Rector, Rector Emeritus, Director of
student administration and lifelong
learning
w_passwd Change password
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning, Student Affairs Office, Finance
Department (staff), Student
Affairs Office, CCV and department re-
presentatives
w_passwd_pin
May set a PIN
for the primary password.
Rector, Rector Emeritus, Director of
Study Administration and Lifelong
Learning
w_tiskadmin Printer configuration
Rector, Rector Emeritus, Director of
Academic Administration and Lifelong
Learning
k_people_covid
Access to the
COVID-19
Office of the Director for Academic Ad-
ministration
and Lifelong Learning
*) this right may apply to students or staff
Article 2
Final Provisions
(1) This amendment shall enter into force on 20 September 2021.
Ing. Vojtěch Stehel, MBA, PhD.
Rector